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Planning Committee Meeting Minutes 2/15/08 Present: John Wynne, Jim Wezensky, Nadine McGrady, Debbie Knarr, Fr Jim, Cheryl Davis, Chuck & Mary Lou Villa, Charlie Woerner, Mary Alice Woerner, Jim Lee Absent: Paul Fitzpatrick, Larry Tewey
Jim Lee welcomed and
thanked everyone for attending the meeting.
Jim led the team in an opening prayer. Jim asked everyone if they received the corrected draft minutes from the Jan. 29th 2008 meeting. He noted that a mistake was made in identifying the individuals named as making motions to approve the minutes and would correct them for the record. He then asked if there were any other corrections or changes that needed to be made. A motion was made by Jim Wezensky to approve the minutes. John Wynne seconded the motion. The minutes were approved.
Unfinished Business:
1) - Meet with Mr. Wm. Henry Harris to review the revised site plans and Master Plan development. Mr. Harris Mr. Harris presented a revised site plan to the committee. This new plan, labeled “Scheme E,” proposed correcting the problem of the multi-level floor in the sanctuary and the water drainage problems as part of the first phase which would also extend and enlarge the Commons/Administration wing. The extension would allow for additional offices, a day chapel, a cry room, a vesting room, a reconciliation room and sacristy. In this plan, phase 2 would involve the construction of a new education building and some reconfiguring of the existing classrooms. Phase 3 would enlarge the worship area. There will be ample time for fine tuning these plans as we go along.
After recommending some minor adjustments and changes to the plan the
committee voted to accept this configuration of space allowing Mr.
Harris to proceed with more detailed drawings and plans, including ones
to be presented to the entire parish. Mr. Harris will now be able to go
to the County and determine what restrictions it will place regarding
setbacks, drainage, and parking etc. Mr. Harris and most of the
committee were of the opinion that the former rectory on Belroi Rd. not
be sold until we are sure that space will not be needed for parking or
treatment of runoff.
New
Business:
Jim Lee proposed sending out a letter to all parishioners informing them of the information contained in Mr. Harris’s Preliminary Master Plan Focus Group Report (January 29, 2008) along with details of the site plan the committee has approved. It was also recommended that parishioners should acknowledge reading the document and include an e-mail address if they desire to be included on an electronic distribution list. All agreed that a mailing was in order, but recommended adding some information to the Harris report for clarification before being sent. Other Business: Cheryl Davis reported having talked with Walter Hamilton and Neysa Molle about better communications with the parish. Walter Hamilton recommended having parishioners read the proposals and sign off on them indicating that they had read them. This would prevent them from coming back months later and saying they never had an opportunity to provide input on the plan. Neysa Molle recommended using a mass mailing of something like a newsletter to inform parishioners or using mass emails to the parishioners. She also recommended that board members be available to present drawings and plans and answer questions in the commons after Mass.
Items from Team Members
Announcements:
Schedule date
for next meeting:
We will meet Mar. 12th,
2008 at 6:30 P.M. in the “Old Rectory” on Main Street.
Jim Wezensky led the team
in a closing prayer.
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